Management of the P&C Association and its Activities

Our Association is an incorporated association and is governed by the standard constitution for incorporated P&C associations. It is affiliated to the Federation of Parents & Citizens Associations (NSW).

Objectives of NSW Parents and Citizens Associations
to promote the interests of the school by bringing parents, citizens, students and teaching staff into close co-operation; and
to assist in providing facilities and equipment for the school and in promoting the recreation and welfare of the students at the school.

Our mission statement

Annandale Parents & Citizens Association operates:
“ To benefit our children and their school”

Five program areas of attention and management

Program 1 - Purchasing education and school equipment, resources and aids

Program 2 - Improving school facilities and grounds

Program 3 - Contributing to the educational processes within the school

Program 4 - Providing school uniforms to School students

Program 5- Improving marketing and membership of the Association

Financial and legal management of the P&C Association

Our Association meets the financial and legal obligations placed on all P&C associations.

Office bearers of the P&C Association in 2009

President: Annabel Bagot
Vice-President:Jillian Wolfe
Vice-President:Joe O'Loughlin
Treasurer:Joanne Gray
Secretary:Janice Jones

Roles of the Office bearers of the P&C Association

Role of the President

The President has a responsibility to ensure the successful functioning of the Association, the attainment of its objectives, the responsibility to foster the fair participation of all members and consistent adherence to its constitution. The President presides at all meetings of the Association and the Executive Committee. The duties of the President include preserving order, ruling on contentious matters of procedure and assisting the progress of discussion by preventing irrelevant or repetitious discussion or offensive remarks.

The President may represent the Association at official functions and act as the Association's spokesperson when public statements or actions are appropriate.

Role of the Vice-President

The Vice-Presidents are required to take on any of the Presidential duties defined above when invited to do so by the President or when the President is, for reasons of illness or alternative commitments, unable to undertake those duties. If, for any reason, the President's office falls vacant, one of the Vice-Presidents should act as interim President until a new one is elected.

Role of the Treasurer

The Treasurer is responsible for the sound financial management of the Association. The Treasurer receives and deposits monies, maintains records, draws cheques and presents accounts, in the form of a report, at each general meeting. The Treasurer presents all records for auditing each year and ensures that the audited accounts are tabled for adoption at the Annual General Meeting.

The Treasurer is responsible for the handing over of all financial records, to the incoming Treasurer should the Annual General Meeting decide to elect a new Treasurer.

Role of the Secretary

The Secretary is the principal administrative officer of the Association and is responsible for carrying out the decisions of the meeting - unless otherwise stipulated.

The Secretary prepares, in consultation with the President, all meeting agendas. The Secretary maintains a list of financial (voting) members.

The Secretary is also required to attend every Association meeting and take notes of the discussions in order to produce a set of minutes for subsequent distribution to members. Minutes should indicate the time, date and location of the meeting, the members in attendance, the apologies accepted, the identity of the Chairperson and record every decision which was supported by majority vote.

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